HOW TO BE AN EXHIBITOR

Everyone is welcome to enter our competitions! 

Be sure to read the general rules below, then check the rules for each competition you wish to enter. 

**Photography, Homecrafts, Culinary Arts and Flowers, Fruits & Veg entries can be made ONLINE AT https://www.assistexpo.ca/kingston-district-ag-society OR ON A PAPER ENTRY FORM (download from the website or remove from centre of prize book.

**EACH COMPETITOR MUST FILL OUT A MEMBERSHIP FORM ONLINE OR IN PERSON WHEN YOU DROP OFF YOUR ENTRIES. 

Each competition has its own entry drop-off and pick-up time, so be sure to note all deadlines. An entry tag must be attached to each item you enter. 

ENTRY TAGS: If you enter online, we can print your entry tags for you. Pick up at the office the week before the fair, or when you bring your entries in. Blank tags are also available at the Fair Board office in the Memorial Centre, open Tuesdays, Wednesdays and Thursdays 9 am - 2 pm.

GENERAL EXHIBITOR RULES

Please Read Carefully Before Making Entries

1. Exhibitors must read these rules as well as those stated in the individual competitions in order to note any additions and/or exceptions.

2. All exhibitors must be a resident of The Province of Ontario, unless otherwise stated.

3. All exhibitors must be a current member of the Kingston & District Agricultural Society for a fee of $5.00 per year. Membership is free for exhibitors 17 yrs and under as of January 1, 2026. 

4. All exhibits must be bonafide property of the exhibitor. Farm produce is to be the growth of the current year and exhibited by the grower.

5. Unless otherwise noted, exhibitors are restricted to one entry per section.

6. In the absence of competition in any section, or if the stock/article or display exhibited are of inferior quality, the Judges will award only such premiums as they think the article deserves. Judges please note. No exhibit will be given a prize unless it is deemed worthy.

7. Any protest against the decision of the Judge, or any exhibit, must be made and delivered to the secretary in writing within 24 hours, stating the nature of the protest and signed by the complainant. A $25 non-refundable fee must accompany the original complaint.

8. An improperly completed entry form may disqualify an entry. No prize money will be paid unless a fully completed entry form has been submitted.

9. Any person attempting to interfere with or influence a Judge or who shall at any time use abusive language to any director or judge or use fraud, deception or dishonest practices, shall forfeit any premium to which he/she might otherwise be entitled and shall be excluded from exhibiting.

10. Any Exhibitor or attendant refusing to comply with any of the Agricultural Society’s rules will forfeit entry fees and the right to compete to receive any premium.

11. The Agricultural Society is not responsible for accidents to stock or loss of articles when on the fairgrounds. Every reasonable precaution to prevent the same will be made and the Society will not make any payment thereof. 

LIVESTOCK COMPETITION RULES

12. In all classes for purebred livestock, the animals must be registered in the name of the Exhibitor in their respective herd books. In the case of transfer of ownership, the necessary regulations must be complied with and such transfers properly recorded. Exhibitors must produce certified pedigree if required. Current year calves must be tattooed. 

13. Straw or bedding packs will NOT be provided. Please bring your own.

14. Exhibitors are strictly forbidden to smoke, use stoves, lamps, lanterns, or fire in any form within or near the livestock or any buildings. Consumption of alcoholic beverages will not be permitted on the fairgrounds.

15. Exhibitors must make their own choice as to class and section in which they enter their animals. 

16. The breeder of an animal is the owner of the dam at the time she is bred

17. All animals must be property of the Exhibitor. Satisfactory proof of ownership may be required.

18. Only first and second prizewinners are eligible to show for Championships.

19. Exhibitors entering prize competitions who fail to appear in the judging ring at the appointed time shall immediately be excluded from competition in the section.

20. Exhibitors must have stalls and pens cleaned up before 8:00 am each morning, so that the Agricultural Society can have litter removed.

21. The barn passageways must be kept clear. All extra feed, etc. must be stored in the designated area provided.

22. No one is allowed to change or alter any portion of the buildings without permission from the Agricultural Society.

23. Any Exhibitor or Attendant refusing to comply with any of the Agricultural Society’s rules will forfeit entry fees and the right to compete or receive any premium.

24. It shall be a condition of entry that the Agricultural Society will not be liable for loss to an exhibitor occasioned by fire, accident, condition of structure, or the negligence of other exhibitors or officials or otherwise howsoever.

25.  Exhibitors showing animals or machinery must have a minimum of $2,000,000 Liability Insurance. Certificate of Insurance or a copy of same is to be provided when entry is submitted.

26. All Exhibitors are required to sign and forward to the office a Membership form and Hold Harmless Waiver.